Surviving the First Month at Canadian WorkplaceLesson 7: Getting By (Getting Organized)

Prepare for this Lesson
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To prepare for Lesson 7, skim through the lesson below and read Task 1 & Task 2. What are the functions and forms you may use in the class? Post your answers here.
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Lesson 7 Homework johnsonkunnel johnsonkunnel 0 3 Jun 16, 2015 by johnsonkunnel johnsonkunnel

Pre-task: In groups of three, make a list of things you may have to do at your new workplace in the first week. How are you going to make it happen? How busy is your workplace?

Pre-Task 2: As you watch the video, answer the following questions.

1. When is Desk Day celebrated?
2. What is the interview about?
3. What are two signs of being organized?
4. What should you have to be organized?
5. What’s the biggest problem in getting organized?
6. How can you be organized using emails?
7. What is the most important tip for people who say they do not have time?
8. What are three general tips given by Kristen?
Task: This is your first week at your new workplace. Your supervisor has agreed to help you get organized in your workspace. Talk to your supervisor and ask for clarification when required.

Post task Analysis: As a class, watch the video and take notes. What language is used by the supervisor to give instructions? What language is used to ask for clarification? What is the new vocabulary you could have used in your role-play?
Lesson 7: Task 2 (Reading and Writing)

Pre-Task: Get into your group (A, B, C or D). Share what you understand about the topic given to you. Discuss details and give examples. After 8 minutes, make new groups: one each from different groups (A, B, C, and D - Jigsaw). What is each one’s sub-topic and what is the general topic for all the four of you?
Card A
On your first day of work, start an organizational system. Before you receive a significant workload, you’ll have an established routine to keep you on track. Use __an app like Evernote__, which you can access on your computer and mobile device, to track information, lists, tasks and more. Ask employees who do similar work what their organizational method is and any advice they can give.
If your company uses specific software, adapt to its various uses and organizational properties. For example, construction workers who don’t use the normal office organization techniques should check out software that’s specific to their industry.

Card B
A great way to stay on top of meetings, deadlines and tasks is to use the existing calendar on your email account. Whether you choose your work email calendar or a Gmail account, it’s helpful to mark all events on the calendar. Since you’ll constantly be using your email, you’ll have easy and consistent access to this calendar.
You can also use the calendar to add alerts, particularly for recurring events. If you have a weekly meeting, set up your calendar to automatically remind you. Similarly, you can use your work calendar to invite and set up meetings with coworkers.

Card C
You may prefer to write tasks down on paper or use websites designed to keep you on track, such as __Basecamp__. Basecamp allows you to see all of your assignments, update their status and cross them off when finished.
Organize your to-do list by creating a color-coding system to distinguish priority level or related subjects. If you keep your to-do list electronically, cross items off rather than deleting them. This way, you’ll still be able to keep track of finished assignments and feel a sense of accomplishment.

Card D
As your position develops, you’ll start to receive countless emails each day. Learning early how to prioritize and organize them will benefit you greatly throughout your career.
Most email providers come with tabs and filters to organize emails into categories, including the ability to “flag” emails as important. This will also help you to quickly decipher which emails hold precedence, although you should generally reply to every email as soon as possible.
Find a system that best works for you and for achieving your tasks. You may also want to invest in an email organization app. Yahoo! Voices __suggests Thunderbird__, an app designed to keep all of your email accounts in one place while providing organizational tools.

Writing task: Write an email thanking your supervisor for helping you with organizing and getting settled. Mention how the training was helpful, and how you plan to stay organized.

Task Reporting: Instructor invites 3-4 learners to present their in-class writing to the class. Learners put their writing on document sharing camera ( ELMO), the class read the work silently and then the presenter shares his/her reflections.

Post Task Analysis: Read the sample email projected on the screen and analyse the future continuous tense.
(Note to the instructor: Students have already written three emails in this thematic unit, so use one of the samples from a competent student for task analysis).

Post-Task Practice: Complete the following exercise on conditionals. Your instructor is going to project the online task on the SMART Board. Do it as a class.
Click HERE to complete the task.

Optional writing Task Practice:
Step 1: Add / invite your classmates to your friends circle on Facebook.
Step 2: Accept the invitation from Peter Kozhy. Peter is a workplace consultant.
Step 3: Ask for suggestion on getting organized in your workplace / study. Keep your instructor in the loop.
Important: You will get feedback about your online communication in the class on Friday.

Homework: Prepare your daily schedule for tomorrow (see below the template).

End of Lesson 7 >> Go to Module 1 - Lesson 08 (Getting Paid)